To transfer securities registered in the name of a deceased person when the personal representatives have been confirmed by the court, we need the following documents.
- Security certificate or statement of ownership
- Declaration of transmission
- Proof of appointment of legal representatives
- Last will and testament (if available)
- Securities transfer form (if you want to transfer the securities to someone other than the legal representatives)
We require a security certificate or statement of ownership for shares, warrants, units, rights, bonds, debentures, etc., that the deceased owned. Some companies issue statements of ownership instead of certificates. If this is the case in your situation, please send us the statement.
The declaration of transmission is an affidavit sworn before a notary public or commissioner for oaths by the deceased person’s legal representatives. It provides formal evidence of the following information regarding the securities:
- The death of the security holder
- The existence of legal representatives
- The ownership of the securities
- The deceased’s place of residence
Please visit the declaration of transmission for probated estates to learn about preparing a declaration of transmission.
If you are dealing with more than one class of securities or with securities from more than one issuer, we will need a separate declaration of transmission for each class or issuer.
The proof of appointment of legal representatives is the court document appointing the legal representatives. Please provide an original or notarial copy. Depending on where the court is located, this document has various names, including:
- Certificate of appointment as estate trustee
- Letters probate
- Letters of administration
- Letters testamentary
If there is a will, please provide an original or notarial copy with your documents.
Once we have these documents in satisfactory form, we will issue a new certificate or security ownership statement in the name of the legal representatives.
If you want to have the securities transferred to someone else, you will need to provide a completed securities transfer form signed by the personal representatives.
To transfer the securities to someone other than the legal representatives, please learn about completing a securities transfer form. In particular, please follow the instructions with respect to signature guarantees - we cannot complete the transfer without signature guarantees.
What do I have to do to get the declaration signed?
You need to sign the form in the presence of a notary public or commissioner for oaths to take the affidavit. Outside Québec, lawyers are usually notaries public and some financial institutions may have people on staff who are commissioners for oaths.
Where do I send the securities for transfer?
Please send the securities and any supporting documents by a secure means of delivery through registered mail or another reputable courier, with acknowledgement of receipt requested.
Depending on the service you use, you may be able to insure the contents. CST assumes no responsibility for certificates that are lost in transit.
Alternatively, you can deliver the securities in person to the courier address below.
CST Trust Company
P.O. Box 700
Montreal, QC H3B 3K3
CST Trust Company
2001 University Street
Montreal, QC H3A 2A6
If you have any questions, please contact us.
Why do I need a declaration of transmission?
CST Trust Company agents must have sworn information on the facts confirmed in the declaration of transmission in a form that, if required, will be acceptable evidence in court as to the information it contains.